Setting an effective Out of Office (OOO) message as a freelancer is essential during the holidays to manage client expectations and protect your personal time. Here are some quick tips to craft an OOO message that covers all the bases:
1.) Set Clear Dates: Include the exact dates you’ll be away, specifying when you’ll stop and resume responding to messages. For example, “I’ll be out of the office from December 20th through January 2nd.”
2.) Be Proactive: Notify regular clients about your holiday plans a few weeks in advance so they can schedule accordingly and avoid surprises.
3.) Provide Contact Options if Needed: If any urgent matters need addressing, specify how clients can reach you in emergencies (if you’re willing). Alternatively, you can refer them to someone covering your responsibilities.
4.) Set Expectations on Follow-Ups: Let clients know when they can expect a response after you return. Saying something like “I’ll reply to all messages in the order received starting January 3rd” helps set realistic expectations.
Add a Personal Touch: A quick holiday greeting adds warmth and shows clients you value your relationship.
With these tips, you can set a professional and clear OOO message, keeping clients informed while you enjoy a stress-free holiday.
-Jamie Lindemulder
jamielindemulder.com 
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